How to configure the POS Module:
Advanced settings and optimization for restaurants

Discover how the POS module configuration works in Menivo — from activating the system and creating staff accounts, to setting up KDS, bill splitting, and payment methods. A complete guide to transform your restaurant into an efficient and modern operation.

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Quick POS Activation

Launch the POS module in a few minutes, directly from the Menivo admin panel, without expensive hardware.

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Organized Team

Create individual accounts for waiters, cashiers, and cooks, with distinct roles and permissions.

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Flexible Payments

Accept cash, card, bill splitting, and multiple payment methods simultaneously, without errors and without chaos.

Step-by-step guide: complete POS module configuration

Follow these steps to set up and optimize your restaurant's POS system in Menivo.

Activate the POS Module from restaurant settings

The first step in POS module configuration is activating the feature from your Menivo panel. Access the Advanced Settings section of the restaurant, locate the Enable POS option, and toggle the switch to active. Once activated, you will see a new section in the menu dedicated to managing table orders, staff, and payments. Make sure your Menivo subscription includes access to the POS module — you can check your plan in the Subscription section. If you need an upgrade, check the guide How to choose the right subscription and how to update it in Menivo to select the optimal plan.

💡 Pro tip: Activate POS first in a test environment, with a reduced number of tables, to get familiar with the flow before going live.

Configure the dining room and table layout

After activation, define the structure of your dining room. Add zones (e.g., Terrace, Main Hall, VIP) and number the tables according to the physical layout of the restaurant. Each table will receive a unique identifier, visible both in the waiters' interface and in the kitchen's KDS system. This configuration is the foundation of efficient order management, avoiding confusion between tables and reducing waiting times. If you haven't yet created the digital menu for the restaurant, we recommend checking How to create a digital menu for a restaurant in 10 minutes before continuing.

💡 Pro tip: Use the same table numbering from the restaurant in the app — waiters will adapt instantly and there will be no more delivery errors.

Create staff accounts and assign roles

An efficient POS system depends on proper team management. From the Staff section, add each employee with name, email, and role. Menivo supports several types of roles: Waiter (takes orders from the table), Cashier (processes payments and closes bills), and Manager (has full access to reports and settings). Each staff account has its own PIN or password for access, so you can track individual activity and prevent unauthorized access to sensitive functions. By properly assigning roles, the workflow becomes clear and responsibilities are well delineated.

💡 Pro tip: Create a demo staff account for training new employees — they can practice without affecting real orders or sales reports.

Set up the KDS System (Kitchen Display System)

The KDS system is the heart of communication between the dining room and the kitchen. From the POS module configuration, access KDS Settings and define which product categories are redirected to the kitchen and which go to the bar. Menivo allows order separation by department: Kitchen, Bar, or Both — this setting is taken directly from the menu category configuration (the department field: kitchen / bar / both). The KDS screen displays new orders in real time, marked with the table, order time, and any customer notes. Waiters can see the preparation status without having to run to the kitchen, which significantly reduces chaos during peak hours.

💡 Pro tip: Make sure each menu category has the department set correctly (kitchen/bar/both) — this way, the KDS works automatically without manual intervention for each order. You can reconfigure categories from Complete Guide: How to create a menu category.

Configure payment methods

Menivo POS supports multiple payment methods to cover all customer preferences. From POS Settings → Payments, activate the methods available in your restaurant: Cash, Bank Card, Voucher, or Mixed Payment. You can also set a default currency and the applicable VAT rate. Additionally, you can enable or disable certain methods depending on the work shift — useful if, for example, voucher payment is only allowed on certain days. Properly configuring payment methods eliminates confusion at checkout and ensures quick reconciliation of sales at the end of the day.

💡 Pro tip: Enable automatic notifications for large payments or cash discrepancies — you'll be alerted instantly and can intervene before problems accumulate.

Use the Bill Split feature

One of the most appreciated features of the POS module is bill splitting — the ability to split the bill among multiple customers at the same table. From the checkout interface, select the table and press Split Bill. You can split the bill equally (e.g., 4 people = 25% each), by selected items (each pays for what they ordered), or in a custom combination. The waiter chooses the desired splitting method, and the system automatically calculates the payment amounts for each customer. This feature significantly reduces tension at the end of the meal and speeds up the checkout process, especially for large groups or corporate meals.

💡 Pro tip: Train waiters to ask when taking the order whether the table wants separate bills — this way you prepare the split in advance and avoid crowding at departure.

Test and optimize the complete flow

After completing the POS module configuration, perform a complete testing session before the official launch. Simulate a full cycle: open a table, add items to the order, send to KDS, process a payment with split, and generate the fiscal receipt. Check that all staff roles work correctly, that KDS notifications arrive in real time, and that the sales report updates accordingly. Also check the guide How to create your restaurant on the Menivo platform to make sure all basic settings are complete before activating POS for the general public.

💡 Pro tip: Involve 1-2 waiters in the testing session — their field feedback is extremely valuable for identifying bottlenecks that you, as a manager, might not notice.

Requirements and important notes for POS module configuration

Before activating and configuring the POS system, make sure all the conditions below are met for optimal operation.

Active Menivo subscription that includes access to the POS module — check in the Subscription section of your account.
The restaurant fully created and configured in Menivo, with updated name, address, schedule, and logo.
Complete digital menu — categories, products with prices, departments (kitchen/bar/both) correctly set for KDS. Check Complete Tutorial: How to add products to the menu if you haven't completed this step.
Stable internet connection on all devices used by staff and on the KDS screen in the kitchen or bar.
Compatible devices for staff (tablet or smartphone) and a dedicated screen for KDS — no need for expensive specialized hardware.
Staff accounts created and tested — each employee must know their PIN/password and understand their assigned role.
Payment methods configured and validated with an accountant or fiscal services provider for compliance.
Allergens and nutritional information added to products — mandatory according to current legislation. Learn more in the Complete Guide on Food Allergens.
Complete testing of the flow (order → KDS → payment → receipt) before the first operational day with POS active.
Backup of important configurations — note down POS settings and staff roles in an internal document for quick reference.

Ready to configure your POS Module?

Menivo offers you everything you need for a modern restaurant: QR digital menu, integrated POS system, KDS, bill splitting, and flexible payment methods — all from a single platform. Start today and transform your customers' experience.

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How to configure the POS Module:Advanced settings and optimization for restaurants